PCS logo with the three letters P, C, and S and the words konferenztechnik.de

Who are you? We work for a wide variety of customers and know the demands, zeitgeist and development of the industries.

 

We serve all sectors of conference and media technology and are among the market leaders in simultaneous, interpreting and multilingual events.

We always try to satisfy the needs of our customers in the best possible way. Our fair and cooperative approach is the guarantee for your successful project and the strategic basis of our long-term success.

 

We do not bite. And we don't annoy – well, sometimes we do. Now and then. Rarely. Almost never.

 

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PCS checklist for conferences and events

Here is a helpful and very comprehensive checklist to help you plan a conference.

General   Interior design
Type of event   Organization other
Speakers/Speakers   Invitation action
Place and premises   Posters
Seating   Information material
Set key data   Signage
Visual media   Arrival and accommodation
Audio technology   Folder services
Conference technology   Hospitality and social program

Event:
 
Venue:
 
From:
 
Until:
 


Will
needs
Is
ordered
Is
done
General



Objective
Purpose of the event, target group



Form leadership circle
Possibly divide into subgroups



Size of the event set



Ordinance on Places of Assembly view



Determine financing plan



Set date early
(Other events, fairs,
Note holidays and vacation periods)



Set topics/contents



 
Will
needs
Is
ordered
Is
done
Type of event



Individual lecture



Lecture series



Seminar



Working group



Working groups



Panel discussion



Film series



 up
Will
needs
Is
ordered
Is
done
Speaker/Speaker early request



Which speakers?



What costs?



 
Will
needs
Is
ordered
Is
done
Determine location and rooms



Meeting rooms



Side rooms, workshop rooms



Conference Office



Room for slide acceptance



Showrooms



Rest rooms



First aid rooms, first Help



Wardrobe



Toilets



 up
Will
needs
Is
ordered
Is
done
Seating
(sample page with images)



Theater seating
(theaterstyle)



Parliamentary seating arrangement
(CLASSROOM.)



Herringbone shape
(chevronstyle]



Block board
(conferencestyle)



Banquet seating
(round tables)



Carré shape
(hollow square)



The U-shape
(U-shape)



E-shape
(E-shape.)



T-shape (T-shape)



Cocktail reception with bar tables
(cocktail-style)



 up
Will
needs
Is
ordered
Is
done
Spatial planning Other



Board of Directors



Podium (possibly on pedestal?)



Plan seating arrangement



Place name tags
(print on both sides!)



Dance floor



Catwalk



Blackout options



Storage tables
(e.g. for overhead)



Site visit
(with banquet, catering, technical companies...)



Conclude contracts



Dress rehearsal and/or room acceptance



 
Will
needs
Is
ordered
Is
done
Set key data



Start of the event



Set-up times



Dress rehearsal



Admission



Programming



Dismantling



 up
Will
needs
Is
ordered
Is
done
Technical aids



Visual Media



Flipchart
(Pens)



Overhead projector
(slides)



Slide projector
(from 500 W: slides in glass frame!)



Film projector



Video / data projection



Canvas



Laser pointer



 
Will
needs
Is
ordered
Is
done
Audio technology



Sound system



Loudspeaker



Microphones



Wireless Microphones



Microphone chain/discussion system



Interpreter system



Tuning system



Cassette recorder, DAT, CD audio, MP3,
steno-s (Recording of the conference)



 up
Will
needs
Is
ordered
Is
done
Conference technology



phone



Fax



Internet access



Photocopier



Computer With database



Radio system
(for organization + technology)



Connection 230 Volt
(extension cord)



 
Will
needs
Is
ordered
Is
done
Interior design



Lectern



Flower arrangements



Table decoration



Partition walls



Company logos



Flags



Music



Presents



 up
Will
needs
Is
ordered
Is
done
Other



Conference Office



Reception



Checkout
(seminar fee, participant fee)



Hostesses



Wardrobe



Slide acceptance



Journalists



Photographers



Kindergarten



Plan type of rework



 
Will
needs
Is
ordered
Is
done
Invitation action



Personal invitation



Mailings



Information booth



Press conference



Newspaper



Trade journals



Broadcasting



Television



Handout



Posters
(Obligation to report up to 1 m² at the public order office, over 1 m² at the building office)



 up
Will
needs
Is
ordered
Is
done
Posting at:



Schools



Universities



Shop window



Buses



Streetcars



Cars



Billboard



 
Will
needs
Is
ordered
Is
done
Information material



Info Letter



Conference folders



Press kits



Program



Breakdown of the units



List of participants



Name badges



Notepaper



Director's schedule



Documents for the interpreters and the technical companies



 up
Will
needs
Is
ordered
Is
done
Signage



Traffic control



Outdoor signage



Interior signage



Name badges



 
Will
needs
Is
ordered
Is
done
Arrival and accommodation



Speakers



Employees



Participant



Carpooling



Directions sketch
(indication of railroad connections)



Airplane



Car



Railroad



Subway



Streetcar



Bus



Cab



Parking facilities



Hotel reservations



Single room



Double room



 up
Will
needs
Is
ordered
Is
done
Folder services



Driving service



Parking attendant



Medical service



Admission control



Coat check staff



Guarding service



 
Will
needs
Is
ordered
Is
done
Hospitality



Breakfast



Conference drinks



Coffee breaks



Lunch



Welcome cocktail



Dinner



 up
Will
needs
Is
ordered
Is
done
Supporting program



Sightseeings



Factory tours



City tours



Accompanying program



Children's program



Theater, Opera



Museum



The team of PCS wishes you for your event much success and good success!

up

We are looking forward to your application!

Just send us a short application by e-mail to: Gunnar Hermenau
hermenau@konferenztechnik.de

Please send us your application as a PDF file. It would be nice to have a short letter of motivation, a CV and – if available – relevant references.

If you have any questions, just contact Gunnar Hermenau at: 030 6959690 14 or by e-mail.